Management Committee
•
The administration of the Society shall be entrusted to a
Management Committee consisting of the following to be
elected at each Annual General Meeting.
o
A President
o
A Vice-President
o
An Honorary Secretary
o
An Honorary Assistant Secretary
o
An Honorary Treasurer
o
Five Ordinary Management Committee Members
•
Names for the offices stipulated at Rule 8 (a) shall be proposed
and seconded at the Annual General Meeting and election will
follow on a simple majority vote of the members.
•
All office-bearers maybe re-elected to the same post for
consecutive terms of office except for the Honorary Treasurer
whose term of office shall not exceed two consecutive terms.
The term of office of the Management Committee is one year.
•
The Management Committee shall meet at least once in every
two month The Honorary Secretary shall give seven days' notice
of the meeting unless the urgency of the business otherwise
requires. Meetings of the Management Committee may be
convened any time by the Honorary Secretary at the request of
the President, by giving five days' notice. At least half of the
Management Committee must be present to constitute a
quorum.
•
The President, or, in his absence, the Vice-President, shall
preside at meetings of the Management Committee.
•
Any member of the Management Committee absenting himself
from three meetings consecutively without satisfactory
explanation shall be deemed to have withdrawn from the
Management Committee, and a successor may be co-opted by
the Management Committee to serve until the next Annual
General Meeting. Any change in the Management Committee
shall be notified to the Registrar of Societies within two weeks of
the change.
•
The duty of the Management Committee is to organise and
supervise the daily activities of the Society. The Management
Committee shall not act contrary to the expressed wishes of the
General Meeting without prior reference to it and shall always
remain subordinate to the General Meetings.
•
The Management Committee shall have the power to:
o
Appoint from time to time subcommittees with such
objects (not inconsistent with the Constitution), power,
duties and rules for the conduct thereof as they may
determine. The names of such subcommittees shall be given
by the Management Committee. Such subcommittees shall
be chaired by any voting member of the Society appointed
by the Management Committee.
o
Dismiss or accept the resignation of any member of the
subcommittees of the Society and to fill vacancies thus
arising.
o
Make from time to time By-Laws for the proper
administration of the Society and its facilities and for the
conduct of activities, not inconsistent with this Constitution,
and to amend or rescind such By-Laws.
o
Approve applications for the use of the Society's facilities
and properties provided that such use is not in conflict with
the objects of the Society.
o
Authorise the expenditure of a sum not exceeding $5000
per month from the Society's funds for the Society's
purposes.
Duties of Office-Bearers
•
The President shall be responsible for all administration matters
and shall act as Chairman for all General and Management
Committee Meetings. He shall also represent the Society in its
dealings with outside persons.
•
The Vice-President shall assist the President and deputize for
him in his absence.
•
(i) The Honorary Secretary shall keep all records, except financial,
of the Society and shall be responsible for their correctness. He
will keep minutes of all General and Management Committee
Meetings. He shall maintain an up-to-date Register of Members
at all times.
(ii)The Honorary Assistant Secretary shall assist the Hon.
Secretary in the delegated tasks and deputise for him in his
absence.
•
The Honorary Treasurer shall:
o
Keep all funds, collect and disburse all monies on behalf
of the Society.
o
Keep an account of all monetary transactions of the
Society and shall be responsible for their correctness.
o
Prepare the annual estimates of income and expenditure
for consideration by the Management Committee.
o
Prepare a monthly statement of income and expenditure,
get it audited by the Honorary Auditors and then submit it to
the Management Committee.
o
Prepare the statement of income and expenditure and
the balance sheet for the previous financial year.
o
On behalf of the Management Committee, present to the
Annual General Meeting for approval, the statement of
income and expenditure and the balance sheet for the
previous financial year duly audited by the Honorary
Auditors.
o
Sign all cheques of the Society in conjunction with the
President, Vice-President or the Honorary Secretary.
o
Maintain a petty cash of not more than $500. Cash
received in excess of $500 shall be deposited in a bank
named by the Management Committee within one week.
•
Ordinary Management Committee Members shall assist in the
general administration of the Society and perform duties
assigned by the Management Committee from time to time.
Audit and Financial Year
•
A firm of Certified Public Accountants shall be appointed as
Auditors at each Annual General Meeting for a term of one year
and shall be eligible for reappointment.
•
They will be required to audit each year's accounts and present a
report to the Annual General Meeting. They may be required by
the President to audit the Society's accounts for any period
within their tenure of office at any date and make a report to the
Management Committee.
•
The financial year shall be from 1st July to 30th June.
Trustees
•
If the Society at any time acquires any immovable property, such
property shall be vested in Trustees subject to a Declaration of
Trust. The number of Trustees shall not be less than two and not
more than five. The Trustees shall be elected by the General
Meeting of members.
•
Any Trustee may at any time resign his trusteeship. If a Trustee
dies or becomes a lunatic or has an unsound mind or migrates
or is absent from the Republic of Singapore for a period of more
than one year or is being adjudicated bankrupt, he shall be
deemed to have resigned his trusteeship. If the Trustee is guilty
of misconduct of such a kind as to render it undesirable that he
continues as a Trustee, a General Meeting may remove him from
his trusteeship. Vacancies in the trusteeship may be filled at a
General Meeting.
•
Notice of any proposal to remove a Trustee from his trusteeship
or to appoint a new Trustee to fill a vacancy must be given by
posting it on the notice board in the Society's premises at least
two weeks before the General Meeting at which the proposal is
to be discussed. The result of such General Meetings shall then
be notified to the Registrar of Societies.
•
The addresses of the immovable properties, names of trustees
and any subsequent change must be notified to the Registrar of
Societies.
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